=MATCH(A5,order_number,1) Entering the MATCH function A named range can be just one column, just one row, or even just one cell Note that the values are in ascending order. Go to the Source Data sheet, select from B4 (column header for order #) to the bottom, click in the Name box above column A, and call it order_number. Values must be in ascending order.Īs with the VLOOKUP function, you’ll probably find the MATCH function easier to use if you apply a range name. It’s how you specify how close of a match you want, as follows:ĭefault type. It’s like asking where is #135 Main Street, and getting the answer that it’s the 4 th building down the street. The MATCH function is doesn’t return the value of data to you you provide the value that you’re looking for, and the function returns the position of that value. If you want, you can run the VLOOKUP function in the next few columns to extract other fields, like last name or state. Double-click the AutoFill cross hair to copy the formula down the column When you place the mouse pointer on the dot in the lower-right corner of a cell, it becomes an AutoFill cross hairĭouble-click to fill the values down the column. Put the mouse pointer on the AutoFill dot in the cell’s lower-right corner, so the mouse pointer becomes a cross hair. To fill in the values down the column, click back on B5, if necessary. To enter the formula, go to the Sales Amounts worksheet and click in B5. In the Name and protected ranges box on the right, type data, then click Done.ĭefining a range name in Google Sheets Entering the Formula.Click the Data menu, then select Named and protected ranges.Press Ctrl-Shift-Down Arrow ( Command-Shift-Down Arrow on the Mac).Click the first column header of your source data, then press Ctrl-Shift-Right Arrow ( Command-Shift-Right Arrow on the Mac).In Google Sheets, defining a name is a little different. Click inside it and type a name to define a range. The name box usually displays the current cell address. You can now use the name data in the formula instead of $A$4:$H$203.Click inside the Name Box above column A (the Name Box now displays A4).A quick way of doing it is to click A4, then press Ctrl-Shift-End ( Command-Shift-End on the Mac). Select all the cells from A4 (header for the Order # column) down through H203.Before entering the formula, go to the source data worksheet.A good way to do that is to define a name for the table range. That means the table range in the formula has to be an absolute reference. We’ll enter the formula in B5, then use the AutoFill feature to copy the formula down the sheet. In Vlookup example.xlsx, look at the Sales Amounts worksheet. We want to find sales amounts from the table in the illustration above, so we use these arguments: Syntax of the VLOOKUP function Define a Range Name to Create an Absolute Reference True means that an approximate match is acceptable, and False means that only an exact match is acceptable. In the above illustration, the states are in column 4. Don’t get that confused with the column’s letter. The number of the column that has the data you’re looking for. The range of cells that has the identifier in the first column, followed by the rest of the data in the other columns. =VLOOKUP(lookup value, table range, column number, ) A unique identifier should be like a serial number, where no two are the same in the same table. Note that in the source data, the identifier must be in the first column of the table. When VLOOKUP finds the identifier that you specify in the source data, it can then find any cell in that row and return the information to you. Or if you prefer, download the zip file included for this tutorial, which contains a sample workbook called vlookup example.xlsx. If you want to follow along with this tutorial using your own Excel file, you can do so. How to Extract Data from a Spreadsheet using VLOOKUP, MATCH and INDEX
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